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Title
Text copied to clipboard!Student Records Coordinator
Description
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We are looking for a dedicated and detail-oriented Student Records Coordinator to join our educational institution. The ideal candidate will be responsible for managing, organizing, and maintaining accurate and confidential student academic records. This role is crucial in ensuring compliance with institutional policies, state and federal regulations, and accreditation standards. The Student Records Coordinator will collaborate closely with academic departments, administrative staff, and students to ensure the integrity and accuracy of student data.
The successful candidate will have excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. They will be responsible for processing student enrollment, transfers, withdrawals, and graduation documentation. Additionally, the coordinator will manage transcript requests, verify enrollment status, and assist students and alumni with record-related inquiries.
The Student Records Coordinator will also play a key role in supporting institutional reporting requirements, including compiling data for internal and external audits, accreditation reviews, and compliance reporting. They will ensure that all student records are maintained in accordance with established retention schedules and data privacy regulations.
Strong communication skills are essential, as the coordinator will regularly interact with students, faculty, staff, and external agencies. The ability to effectively manage multiple tasks, prioritize workload, and meet deadlines is critical to success in this role. The coordinator will also participate in the development and implementation of policies and procedures related to student records management.
We seek a candidate who is proactive, adaptable, and committed to continuous improvement. Familiarity with student information systems and proficiency in data entry and database management are required. The ideal candidate will also demonstrate a commitment to providing exceptional customer service and support to students and colleagues.
This position offers an opportunity to contribute significantly to the academic success and administrative efficiency of our institution. The Student Records Coordinator will be an integral part of our administrative team, ensuring that student records are accurate, secure, and accessible when needed. If you have a passion for education, meticulous attention to detail, and a commitment to excellence, we encourage you to apply for this rewarding position.
Responsibilities
Text copied to clipboard!- Maintain accurate and confidential student academic records.
- Process student enrollment, transfers, withdrawals, and graduation documentation.
- Manage transcript requests and verify student enrollment status.
- Ensure compliance with institutional policies and regulatory requirements.
- Assist students and alumni with record-related inquiries and requests.
- Compile data for internal and external audits and accreditation reviews.
- Implement and maintain records retention schedules and data privacy standards.
- Collaborate with academic departments and administrative staff to ensure data accuracy.
Requirements
Text copied to clipboard!- Bachelor's degree in education, administration, or related field preferred.
- Previous experience in student records management or academic administration.
- Proficiency with student information systems and database management.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Knowledge of FERPA and other relevant regulations.
- Ability to multitask, prioritize workload, and meet deadlines.
Potential interview questions
Text copied to clipboard!- Can you describe your experience managing student records?
- How do you ensure accuracy and confidentiality when handling sensitive student information?
- What student information systems have you used, and how proficient are you with them?
- How do you handle requests from students or alumni regarding their academic records?
- Can you provide an example of how you managed a challenging situation involving student records?
